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#RECALLING A MESSAGE IN OUTLOOK HOW TO#

After that, you can double-click the email to open it. Ensure you are picking the right email to retract. The email ought to be on top of the folder. Select the 'Sent items' folder on the Outlook window's left side. Sometimes, the email may be in your 'Sent items' if the recipient has already received it. You can drag it to your 'Drafts' folder or delete it from the outbox itself. If you have recently sent the email, it may already be in your outbox. Locate the email you want to remove to begin the recall procedure. You can follow these four easy steps to recall your Outlook email swiftly: 1.

#RECALLING A MESSAGE IN OUTLOOK HOW TO#

Related: How To Set Up Rules In Outlook (With Types And Tips) How To Recall An Email In Microsoft Outlook?

Recalling helps you fix these mistakes and start afresh if required. Other examples may include typing the wrong email address, forgetting to attach a file, attaching incorrect files, addressing the wrong person, reconsidering what you said and discovering grammatical or spelling issues. You may hit 'Reply all' when you did not intend to or you may email the wrong recipient. This also ensures you can make any quick changes that may be necessary to make the email relevant and effective.įor instance, you may send an email without checking the recipients. This can be helpful when professionals are typing fast or are in a rush and only notice the mistake just after sending it. Knowing how to recall an email in Outlook can help you save time and prevent any unintended errors that you might have made in the original text. Related: Guide To Email Writing Format In English (With Tips) Why Is It Important To Know How To Recall An Email In Outlook? In this article, we discuss the importance of the recalling feature, explain how to recall an email in Outlook, list situations where this may not work and provide some alternative solutions. If you use Outlook, it may be helpful to know how this feature works and how it may help you in your workplace. It is a great workplace correspondence feature that lets you mix any mistakes you may make while composing an email. Therefore, it is better to double-check your emails before sending them and avoid sending anything that you might regret later.Microsoft Outlook offers an email recall feature that lets users un-send or retract an email after sending it. However, it is not always reliable, and it has some limitations. Recalling or replacing an email in Outlook can be a useful feature if you make a mistake while sending a message. Keep in mind that even if your request succeeds, the recipient might still see your original message briefly before it is deleted. You will receive a message recall report in your inbox that tells you if your request was successful or not for each recipient. If you chose to replace the message, edit the original message and select Send.Select the Tell me if recall succeeds or fails for each recipient check box.

Choose whether you want to delete unread copies of this message or delete unread copies and replace them with a new message.

Select the Message tab and then select Actions > Recall This Message.

Go to the Sent Items folder and double-click the message that you want to recall or replace.

Here's how to recall an email in Outlook: Third, you must act quickly and follow the correct steps to recall or replace an email in Outlook. Also, if they have rules set up to move or copy messages to other folders, your recall request might fail. If they have already read it, either in their inbox or in the reading pane, you won't be able to recall or replace it. Second, the recipient must not have opened the message yet. This means that you can't recall or replace an email that you sent to someone outside your company or school or to someone who uses a different email service like Gmail or Yahoo.

However, these actions are not guaranteed to work, and they depend on several factors.įirst, both you and the recipient must have a Microsoft Exchange or Microsoft 365 email account in the same organization. Replacing an email in Outlook means that you try to delete the original message and send a new one in its place. Recalling an email in Outlook means that you try to delete the message from the recipient's mailbox before they open it.